Administrative Assistant
4.
7 Augusta, GA Augusta, GA Full-time Full-time Estimated:
$36.
2K - $45.
8K a year Estimated:
$36.
2K - $45.
8K a year 11 hours ago 11 hours ago 11 hours ago The primary responsibility of the Administrative Assistant is to provide administrative and secretarial support to the Senior Director, Supply Chain Operations, and all members of the department in an organized and efficient manner while maintaining strict confidentiality of all Club business materials.
In addition, the Administrative Assistant is to coordinate activities of the Supply Chain department and keep management informed of any matters that merit attention.
Essential Functions of the Job Oversees and coordinates day-to-day activities; develops policies, procedures, and systems that ensure productive and efficient office operations.
Manages the calendar and schedule of Leaders to ensure that identified priorities are addressed in a timely fashion and usage of time is optimized.
Develops, implements, and coordinates a systematic approach to managing projects while establishing realistic timetables to keep projects on schedule.
Coordinates the calendars for the entire department, including vacations, PTO, out-of-office scheduling, and reconciles Human Resources reports and time and attendance records accordingly.
Handles logistics for meetings, retreats, and other gatherings on and off campus; responds and addresses unexpected changes and associated requests; arranges for urgent issues to be handled by appropriate staff.
Creates appropriate documents including agendas, presentations, and follow-up for meetings with staff and other stakeholders.
Composes, prepares, and distributes approved correspondence for and on behalf of the department.
Assists in the management of departmental operating expenses by gaining awareness of our budgets and processes.
Understands and uses Augusta National Golf Club (ANGC Intranet) to compose proper request forms for various needs and track status.
Primary contact for the office of the Chairman and Executive Director.
Responds appropriately and promptly to all requests from the office of the Chairman.
Coordinates all departmental travel scheduling and itineraries and prepares all travel agendas.
Creates and maintains efficient business document and computer filing procedures.
Classifies all business documents as needed.
Maintains, rotates, scans, and indexes business documents in computer archive systems.
Coordinates Tournament credentials for sponsors, licensees, and business associates.
Assist with Tournament hiring and travel coordination and arrangements.
During Masters Week, processes credential changes as required, coordinates department meeting schedules, greets visitors, and ferries information seamlessly between third parties and the department.
Physical Demands Acceptable level of hearing and vision to perform job duties Occasionally required to walk and work with hands and arms, lift up to 25 pounds and/or drive a golf cart.
Constantly required to sit, sometimes for several hours at a time, and use their hands and fingers to operate a computer.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions Other Duties and Responsibilities Supports the Corporate Administration department by providing support to the Executive Assistant as needed.
Receives and directs visitors.
Attends seminars and workshops for continued professional growth and development.
Performs other duties which are deemed by management to be an important part of the job.
Qualifications:
Skills/Knowledge/Attributes:
Must be a self-starter, inquisitive, confident, and resourceful in managing tasks Strong written and verbal communication skills Efficient organizational skills High attention for details Ability to handle repetitious job tasks Good time management skills with the ability to prioritize multiple tasks Proficient in Windows-based computer applications, including Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Smartsheet, as well as digital file organization.
Relative Experience/Education:
Minimum of five (5) years administrative and/or secretarial experience in an office environment.
High school diploma or equivalent required, continuing education in business and/or related field preferred Required License(s):
Possess a valid driver's license and/or successfully completes the Club's internal motor vehicle training program Projected Work Schedule:
Normal work hours are 8:
30 am to 5:
00 pm, Monday through Friday.
Must be available to work nights, weekends, and holidays.
Overtime is required at certain times of the year.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
7 Augusta, GA Augusta, GA Full-time Full-time Estimated:
$36.
2K - $45.
8K a year Estimated:
$36.
2K - $45.
8K a year 11 hours ago 11 hours ago 11 hours ago The primary responsibility of the Administrative Assistant is to provide administrative and secretarial support to the Senior Director, Supply Chain Operations, and all members of the department in an organized and efficient manner while maintaining strict confidentiality of all Club business materials.
In addition, the Administrative Assistant is to coordinate activities of the Supply Chain department and keep management informed of any matters that merit attention.
Essential Functions of the Job Oversees and coordinates day-to-day activities; develops policies, procedures, and systems that ensure productive and efficient office operations.
Manages the calendar and schedule of Leaders to ensure that identified priorities are addressed in a timely fashion and usage of time is optimized.
Develops, implements, and coordinates a systematic approach to managing projects while establishing realistic timetables to keep projects on schedule.
Coordinates the calendars for the entire department, including vacations, PTO, out-of-office scheduling, and reconciles Human Resources reports and time and attendance records accordingly.
Handles logistics for meetings, retreats, and other gatherings on and off campus; responds and addresses unexpected changes and associated requests; arranges for urgent issues to be handled by appropriate staff.
Creates appropriate documents including agendas, presentations, and follow-up for meetings with staff and other stakeholders.
Composes, prepares, and distributes approved correspondence for and on behalf of the department.
Assists in the management of departmental operating expenses by gaining awareness of our budgets and processes.
Understands and uses Augusta National Golf Club (ANGC Intranet) to compose proper request forms for various needs and track status.
Primary contact for the office of the Chairman and Executive Director.
Responds appropriately and promptly to all requests from the office of the Chairman.
Coordinates all departmental travel scheduling and itineraries and prepares all travel agendas.
Creates and maintains efficient business document and computer filing procedures.
Classifies all business documents as needed.
Maintains, rotates, scans, and indexes business documents in computer archive systems.
Coordinates Tournament credentials for sponsors, licensees, and business associates.
Assist with Tournament hiring and travel coordination and arrangements.
During Masters Week, processes credential changes as required, coordinates department meeting schedules, greets visitors, and ferries information seamlessly between third parties and the department.
Physical Demands Acceptable level of hearing and vision to perform job duties Occasionally required to walk and work with hands and arms, lift up to 25 pounds and/or drive a golf cart.
Constantly required to sit, sometimes for several hours at a time, and use their hands and fingers to operate a computer.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions Other Duties and Responsibilities Supports the Corporate Administration department by providing support to the Executive Assistant as needed.
Receives and directs visitors.
Attends seminars and workshops for continued professional growth and development.
Performs other duties which are deemed by management to be an important part of the job.
Qualifications:
Skills/Knowledge/Attributes:
Must be a self-starter, inquisitive, confident, and resourceful in managing tasks Strong written and verbal communication skills Efficient organizational skills High attention for details Ability to handle repetitious job tasks Good time management skills with the ability to prioritize multiple tasks Proficient in Windows-based computer applications, including Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Smartsheet, as well as digital file organization.
Relative Experience/Education:
Minimum of five (5) years administrative and/or secretarial experience in an office environment.
High school diploma or equivalent required, continuing education in business and/or related field preferred Required License(s):
Possess a valid driver's license and/or successfully completes the Club's internal motor vehicle training program Projected Work Schedule:
Normal work hours are 8:
30 am to 5:
00 pm, Monday through Friday.
Must be available to work nights, weekends, and holidays.
Overtime is required at certain times of the year.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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