Secretary - Affiliations
Screens calls and visitors to Affiliations and Education Service, referring to staff members and forwarding to Associated Chief of Staff and Supervisor only those calls or visitors requiring Manager's attention. Schedules appointments and makes commitments for Associate Chief of Staff for Affiliations and Education to attend meetings. Reads all incoming correspondence, determine proper action, at times preparing answers before referring to Service Chief. Review outgoing correspondence and reports prepared by Affiliations and Education staff, ensuring proper format, correctness of detailed information, correct grammatical content, and determining that all necessary information has been coordinated and is in accordance with established policy Establishes and maintain suspense control records on correspondence, recurring and non-recurring reports and other action documents Maintain calendar for Associate Chief of Staff for Affiliations and Education; schedules appointments, coordinate meetings, and schedule conference rooms. Serves as Primary Timekeeper, coordinates and assists with timekeeping issues throughout Affiliations and Education. Work Schedule:
Monday - Friday, 8:
00am - 4:
30pm Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Secretary - Affiliations/PD140320 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/15/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Reviewing correspondence and documents prepared for signature to ensure compliance with regulations, rules of grammar, and format guidelines; skilled in the use of a variety of computer software programs, database management, timekeeping and spreadsheet utilization; skilled in proofreading and final review of correspondence and reports; experience compiling summaries of minutes and meetings, and preparing minutes and agendas for distribution. Preferred
Qualifications:
Proficient in Microsoft Office, Word, Excel, SharePoint, and PowerPoint. You will be rated on the following Competencies for this position:
Computer SkillsCustomer ServiceManages and Organizes InformationWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Work is mostly sedentary, with some walking, standing, bending and carrying of light items such as papers, files, manuals, educational supplies, and an occasional requirement to move educational materials/equipment such as flip charts, overhead projectors, tables, chairs, etc. Requires long periods of sitting in one position for typing and other stenographic duties including the use of a personal computer. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Monday - Friday, 8:
00am - 4:
30pm Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Secretary - Affiliations/PD140320 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/15/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Reviewing correspondence and documents prepared for signature to ensure compliance with regulations, rules of grammar, and format guidelines; skilled in the use of a variety of computer software programs, database management, timekeeping and spreadsheet utilization; skilled in proofreading and final review of correspondence and reports; experience compiling summaries of minutes and meetings, and preparing minutes and agendas for distribution. Preferred
Qualifications:
Proficient in Microsoft Office, Word, Excel, SharePoint, and PowerPoint. You will be rated on the following Competencies for this position:
Computer SkillsCustomer ServiceManages and Organizes InformationWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Work is mostly sedentary, with some walking, standing, bending and carrying of light items such as papers, files, manuals, educational supplies, and an occasional requirement to move educational materials/equipment such as flip charts, overhead projectors, tables, chairs, etc. Requires long periods of sitting in one position for typing and other stenographic duties including the use of a personal computer. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0318 Secretary - Salary Range:
$38,921 to $50,598 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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